Run your rentals with calm, modern software
Leases, rent, maintenance and owner reporting - together in one place. For independent landlords and the campus teams that house students. Less spreadsheet, more done.
Free up to 3 units · No credit card required
One source of truth
Every door, lease and dollar in one place
Stop stitching together a spreadsheet, a banking app and a group text. PropFlow keeps the whole portfolio current, so the number you see is the number that's true.
- Collect rent online.
- Card or bank (ACH) payments, paid out to your own bank, with a live ledger on every lease.
- Text-to-ticket maintenance.
- A resident's text becomes a tracked work order you can assign, schedule and close.
- Owner-ready reporting.
- Owner statements and a P&L by property - synced to QuickBooks Online.
Solutions
Built for how you manage
Whether you self-manage a duplex or run thousands of doors for owners, PropFlow fits the way you work and grows with you.
Independent landlords
The problem
Rent shows up late, the lease is in a drawer somewhere, and every repair lives in your text messages.
How PropFlow helps
- Collect rent by card or bank (ACH), paid out to your own bank
- Keep every lease and document in one place
- Turn a tenant's text into a tracked work order
Property managers
The problem
Owners want clean statements, your team needs to stay coordinated, and the books have to balance to the penny.
How PropFlow helps
- Give each owner a portal with monthly statements
- Control what every teammate can see by role
- Sync rent and fees to QuickBooks Online
Student housing
The problem
By-the-bed leases, guarantors, and turning over a whole building the week before move-in.
How PropFlow helps
- A campus portal built for buildings, rooms and beds
- Mass turnover and academic-year leasing
- Inspections and text-to-ticket maintenance from your phone
Also built for single-family, multifamily, commercial and community associations. Owners and residents get their own portals, included free.
How it connects
One system, from vacancy to owner statement
Every step flows into the next, so nothing slips through the cracks and the whole story stays on the property.
-
Set up
Add a property, its units and your lease terms.
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Sign
E-sign the lease and collect the deposit.
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Operate
Rent comes in online and owners get their statements.
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Service
Requests become work orders you assign to your vendors.
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Record
Every job logs to the property's permanent history.
Built for operators
Everything it takes to run your portfolio
Resident portal
Residents pay rent, file maintenance requests and read announcements from any device - branded to your company.
Everything in one place
Rent, maintenance, leasing and reporting live in one system, so the work stops scattering across spreadsheets, inboxes and group texts.
- Rent and payments
- Maintenance and work orders
- Leasing and documents
- Owner reporting
Secure by design
Encrypted in transit and at rest, isolated per organisation, and backed up every day.
Integrations & accounting
Sync to QuickBooks Online, collect rent online, and turn resident texts into work orders.
owner.statement
net $4,250.00
gross $5,000.00
fee $750.00 · 15%
sync quickbooks ✓Leasing & signing
From draft to signed lease, without the paper chase
Build a lease from your own terms, send it for legally-binding e-signature, and track it to signed - all in one flow, no printer required.
- Build a lease in minutes.
- Start from your terms and reusable clauses, then generate a clean, ready-to-sign PDF.
- Legally-binding e-signature.
- Send to the tenant, track status, and store the signed copy against the lease.
- Move-in inspections with a checklist.
- Document condition room by room so move-out and deposits are never a he-said dispute.
Clarity
See your whole portfolio at a glance
PropFlow turns scattered spreadsheets and banking apps into one live view - occupancy, rent collected, expenses and what each owner is owed, updated as it happens. No month-end scramble to find the number that's actually true.
- Role-based portals, one backend
- 4
- Integrations out of the box
- 3
- Spreadsheets required
- 0
Integrations
Works with the tools you already use
Stay connected with the tools you already use - starting with payments and accounting, with listings, calendars and rent data on the way.
Online payments and QuickBooks Online are live today; Google Calendar, Zillow and RentRange are rolling out next.
Start managing in minutes, not weekends
Create your organisation, add a property, and invite your first resident today.
